Payroll & Basic Time Tracking
Payroll is an important process for businesses with employees. We have partnerships with two online payroll processors that integrate very nicely with Xero.
Gusto is Xero’s preferred payroll partner, offering full service payroll and varying levels of HR support. Pay-as-you-go Workman’s Comp can be included. Time tracking systems like TSheets and Deputy integrate nicely.
- Pricing: Base fee of $39 per month
plus $6 per employee
direct billed to client
SurePayroll is the online version of PayChex. We offer wholesale partner pricing. SurePayroll integrates very well with Xero and had excellent reporting. Workman’s Comp can be included.
- Our Pricing: Base fee of $75 per month for up to 5 employees
$100 for between 6 and 10 employees
Over 10 employees are billed at $5 each
An additional fee is charged for W-2’s
Traditional Payroll Services
For more information about Federal payroll requirements, check out the following resources:
- IRS Forms and Instructions
Includes current versions of the employee W-4 & I-9, application for Employer Identification Number (EIN), and employer quarterly & annual filings.
- Electronic Federal Tax Payment System
Register for online payment of Federal employer liabilities.
- Social Security Administration
Provides verification of employee ID’s and access to direct online filing of W-2’s.
- U.S. Department of Labor
Basic source for information regarding Federal Labor Laws.
Businesses with employees must also register for state employment and unemployment taxes. Many states have several agencies responsible for collecting these taxes, so make sure that you have met your registration and filing requirements with all agencies involved.
Using Apps for time tracking and scheduling of employees can be a real time saver, especially if they integrate with payroll. We have partnerships with several time tracking Apps:
T-Sheets integrates with Expensify and several payroll services, including Gusto, ADP, and Paychex. It also integrates well with Xero invoicing. There are several methods of entry, including an excellent mobile App, and time can be tracked by project and service item.
- Pricing: Base fee of $20 per month
plus $5 per employee
single user accounts available at no cost
Expensify is a popular App that makes it easy for employees to organize expense reports.
- Pricing: Starts at $5 per user
Harvest is an excellent time and expense tracking App for project based clients. Invoicing can be integrated with Stripe and Paypal payment services.
- Pricing: Unlimited projects for $12/user
Limited single user accounts available at no cost
Use invite code: PALACIO to receive 50% off the first month
Deputy is an excellent time tracking and scheduling Add-on which integrates with many other services, including Gusto, Paychex, and Work Flow Max.
- Pricing: Starts at $2 per employee